Business Requirements & How to Write Them

Business Requirements

with any company are the foothold into the business world that needs to be attained before taking any major steps. Without these requirements, many lack the structure and leadership that takes places in this step of the process. In the following paragraphs, we will help you to:

  1. 1. Understand what they are
  2. 2. Define the basic requirements
  3. 3. Create action steps based on them

The biggest problem people face with starting a business, is the headache of not knowing what to do next. So like many people, you have come here for answers. If you haven’t already drawn up a Lean Model Canvas or a Business Plan, we highly recommend doing that now. After you’ve completed these, you’re ready to begin. We’ll start by answering the question:

What are Business Requirements?

Business Requirements are the founding rules and processes that are to be communicated to the technical directors as well as any stakeholders. These plans will outline the venture details, best practices and any step-by-step guides to help the employees get started. If you’re designing this for yourself as the primary employee, it’s still a good idea! Things often get postponed and it’s easy when you’re running a business to incorrectly prioritize your tasks. Using a guide like this will facilitate your ability to stay on track with your business goals in line with your business plan.

What are the basic requirements?

Precautionary Note: We at Invenst.Team do not claim to have all the answers. We reiterate this because we understand the web is filled with lots of helpful information. That being said, we’ve gathered this information from all the sites we felt were super helpful and consolidated it for your benefit. Enjoy 🙂

  • Scope – What is the project scope? Include a diagram here and then explain the parts of your business/service. Remember that you’re explaining these terms to the people that are making them happen. Try to think in their shoes.
  • Timeline – What are the phases of your project and when will they be executed by? Try to keep yourself or your team on track by providing a rough deadline of each section of your venture and when it should be completed by.
  • Terms & Definitions – What are all the key terms for your business? Define them. If you create a website to sell a product and your developer doesn’t know what your product is, define it. Any unknowns should be addressed here.
  • Functional Requirements – These are all the requirements that are relating to how you’re business is functioning. If you have a website, it would be all relating to how the website is functioning. The best version we saw of this included a table with 4 columns. The first column: a reference number for the table of contents. The second is what category the requirement falls under. The third is the requirement described and the fourth is any stipulation that pertains to the requirement. For example, you may have a requirement that tells the website developer to provide a certain capability for a user. The stipulation in this case may say that it’s only enabled through a certain part of your site. A good idea under this section is to provide some helpful user/customer flows for the technical directors to understand. Use flow charts for simplicity. We recommend Google Drawings.
  • Non-Functional Requirements – A little simpler than the last, these requirements specify stipulations that do not pertain to how the business functions. Rather, these would handle legal requirements, documentation or employee rules and regulations. Columns: Feature | Definition | Requirement
  • Use Cases – Taking a glimpse of the User Flows that were previously defined, we now should be breaking out each Use Case in-depth and helping the person who is designing our store, website or service to understand who the specific customer is and what they’re trying to accomplish.

There are more requirements and sections that apply to different businesses and structures. Use your own discretion as to which are needed and do some research specific to your business or post a question and we’ll be happy to help!

What are the next actions?

It’s very important to remain focused on next actions when you’re working with brainstorming or project planning. As the “mind behind the machine,” your focus should be on the plan but in the back of your mind, it’s imperative that you’re thinking of execution. Once the plan begins, who is starting it? What are they doing? When does it have to be done by? These are all questions that will help you to determine your steps. We LOVE organization and therefore we use project and task-management tools such as Asana and MindMeister. We highly recommend these types of tools for building your empire or small business.

Next actions should be defined by reviewing your business requirements documents and outlining all the key players that are associated with getting your venture off the ground.
Then carefully assess your document to assign BEGINNING tasks to each person. DO NOT, DO NOT spend more time delegating until the first task is underway. Make sure your employees have enough work to get started and THEN you can come back to write more tasks.
Finally, decide on deadlines. Take a look at your Timeline section and based on your previously set due dates, when should each task or group of tasks be completed by.

Utilizing these steps to create your business requirements document will be crucial to your success in launching into market effectively as well as providing structure to your team. As always, if you have any recommendations, please leave a comment below.

 

Next Question

Leave a Reply

Your email address will not be published. Required fields are marked *